10 Tips for Avoiding Compliance Issues

10 Tips for Avoiding Compliance Issues

Guest post by Vallerie Bush, RMLS Rules Administrator

Compliance notification is not something our subscribers are excited to receive, and often they aren’t sure how they have broken the rules. However, in most cases the solution to their compliance issue is a simple fix! Below you will find 10 tips for avoiding RMLS™ compliance issues. Follow these rules and you’ll be on your way to a happy listing!

1. Picture Perfect – Add a Photo!
Without photos, potential buyers may pass up your client’s listing. In order to prevent this, make sure to add a photo to your listing as soon as possible. The rule is that you must add a photo of the exterior building view within 72 hours of adding a listing to RMLSweb. Subscribers also have the ability to upload photos to In-Progress listings. If the seller does not want a photo, you can have the seller sign a Photograph Omission Form, which is Document #1263 on RMLSweb.

2. Update Your Status
It’s important to update your listing’s status. If your listing has sold, make sure to change the status to SLD in RMLSweb. If your listing has an accepted offer, make sure to change the status appropriately. Remember, changes need to be made within 72 hours.

3. Double Trouble – Don’t Duplicate Listings
A listing may only be entered into RMLSweb twice if the property is able to be listed under two different categories. If you’ve got it listed twice as a Residential listing, we’ve got a problem.

4. Keep Your Password to Yourself
RMLS™ Rules and Regulations strictly prohibit sharing your RMLSweb password with anyone else. We do audit your login information to see if there are any duplicate logins that are suspicious, so please keep your password confidential.

5. Property Type Perfection
Not sure which property type to use? A definition of the property types can be obtained in Listing Load by clicking on the field. There is a separate Document #1270 for Residential listings.

6. Your Contact Information = Private Remarks Only!
The Public Remarks field is not meant to be an area for your phone number, contact information, showing information or broker/agent branding, so make sure to enter this information into the Private Remarks field instead (viewable only to other RMLS™ subscribers).

7. Play the Name Game
Owner Name is a required field that sometimes gets forgotten. If the owner does not want their name to appear on the listing, have them sign the Owner Name Omission Form, which is Document #1261 on RMLSweb.

8. The More (Showings), the Merrier!
The listings in RMLSweb must be available for showing when entered in RMLSweb.

9. Select the School Name
“Other” as the school name is only meant to be used temporarily until you can enter the correct school name. By entering the correct school name, potential buyers interested in that area will be able to find your listing!

10. Correctly Enter Tax ID Number
Sometimes, tax numbers aren’t entered exactly as they appear on the tax records. It’s important to make sure it’s entered exactly the same. You can be sure to get the correct number by using the Tax Autofill function when you start your listing. Also, remember not to use any extra wording in the address field and lot number should be added to the Unit/Lot Field.

Questions? Contact the RMLS™ Rules department at rules@rmls.com

Positive Change 2012: Major Lender Steps Outside the Box

Positive Change 2012: Major Lender Steps Outside the Box

Guest Post written by Randy Shervey and Bonnie Baldwin, Portland Rose City Chapter of NAIFA (National Association of Independent Fee Appraisers)

The recent one and one-half-day appraisers event that was held December 5th and 6th  in Seattle, Washington, found many members of the Rose City Chapter of NAIFA in attendance together with a total audience of 150, which included appraisers from Oregon, Washington and California.  While some of the time was spent on properly utilizing the required Uniform Appraisal Dataset (UAD) format, this event provided an enlightening and informative presentation that included many other interesting topics and eleven hours of Continuing Education Credit.

The sponsor of this event was Lender Support Services, a newly formed management division of US Bank that was created as a result of the new requirements from Dodd-Frank.  The event was prompted by the less than desirable quality of the appraisal reports they were receiving from various third party providers.

As part of the fifth largest bank in the nation Lender Support Services anticipates expansion of their coverage areas 10 fold in the coming months and wants to provide a source of business for top quality appraisers.  A key point emphasized was that they will require good quality, well documented, USPAP compliant appraisals and they stated numerous times throughout the presentations “we’re looking for the best appraisers” and “we are willing to pay for the best appraiser.”  They indicated payment for all completed appraisal work will be made within 30 days from receipt of the approved appraisal.  They are also considering implementation of a direct deposit option that will ensure even prompter payment.

We as Appraisers have heard similar lip service before from various potential and/or current clients, however US Bank is the first major lender  to actually step outside the box, own up to their obligations, and extend themselves with a precise business model that is intended to enhance their ability to better recognize and develop the best  approved appraiser panel.  They are making a sincere effort by working together with the appraisal community to provide educational development, communication and recognition of what we as fee appraisers deal with on a daily basis.

Their presentation included a team of six key members of their staff as speakers.  Tony Pistilli, Chief Residential Appraiser, discussed the procedures for US Banks residential lending process.  Todd Loudenslager, Senior VP and Senior Risk Officer informed attendees of the Banks obligations from a regulatory standpoint in the areas of fraud, disaster recovery, and operations, emphasizing that consistency in the valuation process is what federal regulators want.  Rick Davis, Assistant VP, of Collateral Assessment, presented their policy on appraisal review.  He pointed out that Underwriters will no longer be responsible for the appraisal review process.  Each and every appraisal completed for US Bank’s Lender Support Services will be reviewed by their  in-house review appraisal team, which is staffed with appraisers only.  Jennifer Blake-Parson, Appraisal Training Manager, discussed the training side of the process and will assist in the review process by instructing/training the appraiser in correct methodologies and appraisal skills whenever a need is indicated.

The last day of the event included a presentation by Mark Linne of Bradford Technologies. He shared his vision of the future for the appraisal industry and expressed a true understanding of the external pressures and uncertainty of the business environment we work in today.  It was a thought provoking presentation that emphasized the need for innovation in the appraisal process and what he feels we as “Independent Fee Appraisers” need to do to remain viable in the future.

In an effort to step up their recruitment and retention of the “best appraisers”  US Bank offered those of us who attended the opportunity to personally meet the appraisal team, so that we could learn and have a greater awareness of their perspectives and the new business model.

It was a refreshing and new experience for a lender to provide the opportunity to learn and grow together as industry partners.   As attendee’s at this event we came away with a new optimism for the future of our business and felt that by stepping outside the box US Bank created an image of themselves as a leader by restoring respect for and recognizing the integrity of what we as “Independent Fee Appraisers” do.  Other lenders and users of appraisal services take heed: “The Cream of the Crop will rise to the Top.”

Just as US Bank has stepped outside the box to become a leader in developing a more positive relationship with appraisers, placing good quality, well documented, USPAP compliant reports as a top priority, your local NAIFA Chapter will strive to take steps in 2012 to create opportunity through the individual development and education of its members and by fostering a greater awareness and more positive relationships with industry partners that include lenders, third party providers, Home Builders, Realtors and Legislators in an effort  that will enhance the appraisers future in this ever changing profession.