The Rules Roundup provides a monthly accounting of RMLS rules violations and courtesy notifications. Our Data Accuracy team manages all reports of property listing errors, tracking 34 specific issues outlined in the RMLS Rules and Regulations, and is responsible for addressing subscriber questions and concerns regarding listing accuracy whether those are submitted via the “Report Issue” button on a listing, through email, or by phone. When there are increases in specific violation types, we often place notifications on RMLSweb in order to alert subscribers so that they can avoid violations.
OCTOBER HIGHLIGHTS
There are some elements of a listing, that under the right circumstances and with the proper forms, can be omitted from a listing such as Owner Name Omission, Photograph Omission, Commercial/Industrial Address Omission, and Authorization to Exclude from MLS and Public Marketing. In order to omit one of these elements for a listing it is important to upload the proper form by following the steps below:
Step 1: Open the Back Office menu at the top of RMLSweb.com
Step 2: On the menu that drops down, select Submit Excluded Listing.
Step 3: In the upper right corner select Add a PDF
Step 4: On the page that opens you will see a set of input fields. On the menu that drops down you will see the types of omissions that are possible, select the appropriate one.
Step 5: There are 2 different sets of fields depending on the form selected, three of the forms use the following fields:
The Authorization to Exclude from MLS and Public Marketing from requires additional information:
Step 5: In the upper right corner again, press the Upload PDF button and the form will be sent in to us.
That’s all there is to it. The forms can be found by following the path below and using the search bar to locate the form.
At the top of RMLSweb homepage find the dropdown menu that says Toolkit.
2. On the menu that drops down, select All Documents.
3. Type the name or document number of the document you need.
You can also follow one of the links below.
Document #1261 Owner Name Omission Form
Document #1263 Photograph Omission Form
Document #1262 Commercial/Industrial Address Omission Form
Document #1260 Authorization to Exclude From MLS and Public Marketing Addendum
If you have any questions or need any assistance please reach out to dataaccuracy@rmls.com.
FORMAL VIOLATIONS
The RMLS Rules and Regulations Committee reviews all formal complaints which allege a violation of the RMLS Rules and Regulations. The committee has the power to impose sanctions.
The committee did not review any cases in October 2021.
INFORMAL VIOLATIONS & COURTESY NOTICES
In October 2021, the RMLS Data Accuracy staff reviewed 29,131 listings in addition to the 399 notices sent through the “Report Issue” button on RMLSweb. Of the items reviewed, 1,193 violation notices and 1,276 courtesy notices were sent out. In addition, our team handled 359 phone calls.
| Category | October |
| Missing Tax ID | 454 |
| Personal Promotion | 126 |
| Incorrect or Missing Information | 116 |
| Missing School | 112 |
| Incorrect Status | 51 |
| Property Condition | 44 |
| Missing Owner Name | 41 |
| Duplicate Listing | 40 |
| No Showings | 39 |
| Incorrect Property Type | 33 |
| Is Property a Condo | 28 |
| Incorrect First Photo | 22 |
| Inaccurate Lot Size | 20 |
| Address Issues | 17 |
| Listing Input in Incorrect MLS area | 14 |
| Missing Condo Unit Number | 13 |
| Conditions to Compensation | 9 |
| Partial Bathrooms 5+ | 7 |
| Duplicate Listing Sold in Different Categories | 3 |
| HUD | 2 |
| City Unknown | 2 |
The following are the courtesy notifications sent to RMLS subscribers in October 2021:
| Category | October |
| Listing is Set to Expire | 706 |
| Listing Still Pending | 357 |
| Multiple Owner Names in First Field | 181 |
| New Listing Input Over 24 Hours | 31 |
Questions about RMLS Rules and Regulations or the accuracy of specific listings can be directed to the RMLS Data Accuracy department at dataaccuracy@rmls.com or 503.395.1916.